This is a general path to completing your Ph.D. dissertation. It may not apply to all students, so check with your program coordinator, advisor, and supervisory committee. See Grad Studies’ Master’s Degree Milestones and Doctoral Degree Milestones for more details.
Master’s Equivalent Research Project (MERP)
Typically begun in first year and completed in second year
For Option III (no Master’s thesis required but submit MERP to receive Master’s degree)
- In consultation with advisor, file Memorandum of Courses prior to completing over one-half of required coursework.
- The memorandum is due at least one semester prior to expected MERP completion in order to receive Master’s degree (e.g. Submit in spring; degree awarded (earliest) at end of summer).
- Completed memorandum needs a signature from Deb Hope before submission to graduate studies. She has a drop box for this purpose outside her office in Burnett Hall, room 318.
- Create MERP committee of advisor plus at least two more faculty members. While this can be the same as the Ph.D. supervisory committee, it does not have to be.
- Schedule final oral examination at least four weeks after having advisor and Department Graduate Committee Chair sign and submit Final Examination Report to Grad Studies; that is, submit the form four weeks before the exam.
For all students (including those not receiving Master’s degree)
- Have committee read and sign off on written component of MERP.
- Submit signed cover page to Jamie Longwell.
Encouraged to arrange as early as possible (end of first year or during second year)
- Supervisory committees must consist of at least four graduate faculty—or non-graduate faculty approved to perform specified graduate faculty duties—one of which must be from outside of the department.
- Supervisory committees must be approved by the Department Graduate Executive Committee, which meets in January and May. You should request that your program coordinator put forward your committee before one of these meetings.
- Have supervisory committee members and Department Graduate Committee Chair sign the Appointment of Supervisory Committee form and submit completed form to the Doctoral Programs Coordinator prior to the completion of 45 credit hours.
- If you need to change the committee, speak with your advisor/committee chair, speak with the new committee member, and submit the Change of Committee Form.
- Meet with supervisory committee to discuss
- Program of studies (see below)
- Agree on scope and format of comprehensive exam
- Describe dissertation plan
- Agree on dissertation timeline
Program of studies
Submit soon after MERP completed (second or third year)
- Discuss with your supervisory committee what courses you should take and prepare your program.
- Submit completed Program of Studies form to the Doctoral Programs Coordinator within the same term (semester or summer) as approval of the Supervisory Committee.
- Any changes to the Program of Studies after submitting it to Graduate Studies are made via a written memo/email from the student's advisor to the Doctoral Programs Coordinator, outlining the additions, deletions, or substitutions.
Completed third or fourth year
- Candidacy is achieved when the comprehensive exam is completed and approved by all committee members. A meeting of the committee is not required for committee to approve comprehensive exam.
- Candidacy must be completed 7 months prior to the oral dissertation defense.
- File Application for Admission to Candidacy form.
- Once candidacy is established, registration is required each fall and spring until the student graduates. Failure to register will result in termination of candidacy and program.
Completed third or fourth year
- After candidacy, you need to submit a proposal for the dissertation. The committee must meet to discuss and approve the proposal.
- The proposal should introduce the dissertation and lay the groundwork for the material to be included in the dissertation.
- Two weeks before final oral exam, the committee chair and two readers must approve your dissertation and abstract and you must submit the Application for Final Oral Examination.
- Submit your dissertation to the Doctoral Programs Coordinator.
- Upon completion of dissertation and oral defense, submit Report of Completion.